We want to support researchers and those employed on our grants through this challenging period.
As an independent charity, we’re able to redeploy our resources and make temporary changes to our policies on supplements and extensions, to manage the impact of the pandemic.
We recognise that other funders – particularly fundraising charities – may not be able to offer a similar level of emergency support to their grantholders.
We aim to continue to deliver our funding schemes during the pandemic, but we may have to make changes as the situation develops. We will publish any changes to application, shortlisting, interview and decision dates on the affected scheme web pages.
If your organisation is closed and unable to approve and submit an application, we can do this on their behalf. But we will need agreement from your organisation to do this. Your organisation should email gtsupport@wellcome.org to confirm their agreement.
Our advisory committee meetings will take place remotely and we may need to change the review process. If this affects your application, we will let you know.
There is a section in our application forms where applicants can describe the impact of the pandemic on their research. We will take this into account when reviewing applications.
Our targeted funding call for Covid-19 related research is now closed. For any Covid-19 related research enquiries, email epidemics@wellcome.org.
These are the costs we’ll pay if your grant is affected by the Covid-19 outbreak.
See support for those directly involved in delivery of the Covid-19 response for information on the costs we’ll cover if you're based in a low- or middle-income country and called away to work on the pandemic.
We will follow the policy of the employing organisation if any staff or students funded on a Wellcome grant has:
We will supplement your grant for the costs the employing organisation incurs paying their salary or stipend while they're away, less any recoverable statutory pay. See our sick leave policy for more information.
In the initial stages of the pandemic, we provided supplementary funding depending on the type of grant you hold. Check our list of schemes [XLSX 171KB].
Separate arrangements apply if:
We will pay the following costs if your grant is eligible for supplementary funding.
We have supplemented eligible grants based on the budget awarded for salary and stipend support. We contacted all grantholders who were eligible for this supplement in May 2020 to confirm the amount they will receive.
If your grant was due to end 1 March to 31 December 2020, we provided an additional six month's funding to pay for:
If your grant was due to end in 2021, we provided an additional three month's funding to pay for:
For grants that are due to end in 2022 or later, we'll only consider salary or stipend supplements for grantholders, staff employed on their grant and students if:
If this is the case, contact your grants adviser to discuss your situation.
We expect you to manage your existing funds to lessen the impact of the pandemic disruption. For example, you could:
We accept that you may not be able to achieve all the aims of your original grant.
If your grant finishes in 2020 or 2021, we will consider requests to cover the costs of animal models that need to be replaced due to the pandemic.
For example:
We won't consider requests to pay for animals that are only needed for colony maintenance, unless your grant involves:
What you need to do
Contact us once the disruption has passed and the impact the pandemic has had on your animal costs is clear.
We will consider requests for additional research costs for clinical trials that are affected during the period of disruption.
What you need to do
Contact us once the disruption has passed and the impact the pandemic has had on your clinical trial costs is clear.
We won't supplement for:
We will consider an extension to your grant of up to 12 months due to disruption caused by the pandemic. This includes any Covid-related extension you may have already received.
What you need to do
You should discuss your grant balances with your research and finance offices before asking for an extension.
You should email us to agree the revised end date at least one month before your original end date. You should make it clear that your request is related to Covid-19.
If your studentship is due to end in 2020, you can extend your submission deadline by up to six months.
If your studentship is due to end in 2021, you can extend your submission deadline by up to three months.
What you need to do
You don't need to ask us to confirm your extension. You must discuss it with your Programme Director.
Our usual policy is that you must start your grant within 12 months of the start date set out in your award letter. If you've reached this 12 month limit and you're still unable to start your grant due to the Covid-19 pandemic, you can defer your start date by a further six months. You must contact your grants adviser or email grantenquiries@wellcome.org if you want to do this.
All grantholders must continue to pay the salaries and stipends of all Wellcome PhD studentships, fellows and staff employed on their grants.
We cannot provide advice on whether an employer can furlough their staff as this is a government scheme. If your employer determines that you can make use of the Coronavirus Job Retention Scheme (CJRS), we encourage you to do so. If staff salaried on our grants are furloughed, they must be paid a full salary. Grant funds can be used to cover any shortfall in payments through the CJRS.
If we give you a Covid-19 salary or stipend supplement and you also receive funds from the CJRS to support salaries during the disruption, you must deduct the CJRS amount when submitting your Final Expenditure Report. You will not be permitted to extend your grant further by using both sources of funding, and unspent funds will be written back to Wellcome.
If you do not receive a Covid-19 salary or stipend supplement from Wellcome, you can use the following to enable an extension:
To do this, you can use our usual policy on transferring costs between budget headings.
See supplementary grant funding above for information on the Covid-19 salary and stipend costs we will provide.
If these costs cannot be reimbursed or claimed for under insurance, you can claim these against your grant. We will not supplement grants for these costs.
We will not pay for office furniture costs. We expect these to be covered by your employing organisation.
We will not provide additional funding for laptops or video conferencing activity, but you can use your existing grant funds to cover these costs. if you want to do this, our usual policy on transferring costs between budget headings applies.
Our usual policy on transferring costs between budget headings applies if you want to move grant money between budget headings to help manage your grant during the pandemic.
Small-scale transfers can be done without our permission. But you must discuss significant transfers with us first. Read more about when you need to contact us.
In the initial stage of the pandemic, we extended grants and provided supplementary funding to grantholders who were:
From 14 July 2020, we will only consider requests to do this if:
You must email grantenquiries@wellcome.org if you want to do this.
We will consider requests to switch the focus of your research to Covid-19 activity that does not directly help to manage the immediate pandemic. However, we will not provide additional funds for this purpose.
You must email grantenquiries@wellcome.org if you want to do this.
Added the following to 'Salaries and stipends':
For grants that are due to end in 2022 or later, we will only consider salary or stipend supplements for grantholders, staff employed on their grant and students if:
Updated the ‘Extending a grant’ section as follows:
We will consider an extension to your grant of up to 12 months due to disruption caused by the pandemic. This includes any Covid-related extension you may have already received.
Major updates to 'Support for those directly involved in delivery of the Covid-19 response' section.
Added 'if you're based in a low- or middle-income country' to 'Supplementary grant funding' section.
Added 'by 13 July 2020' to the 'Support for those directly involved in delivery of the Covid-19 response - What you need to do' section.
This section was removed from the page on 14 July.
Added the following to the 'Managing your grant' section:
Our usual policy is that you must start your grant within 12 months of the start date set out in your award letter. If you've reached this 12 month limit and you're still unable to start your grant due to the Covid-19 pandemic, you can defer your start date by a further six months. You must contact your grants adviser or email grantenquiries@wellcome.org if you want to do this.
Added the following sentences:
Added the following sentences to the 'Supplementary grant funding - Salaries and stipends' section:
Added additional guidance to the 'If your grant is due to end in 2022 or later' section.
Updates to the 'Support for those directly involved in delivery of the Covid-19 response' section:
These sections were removed from the page on 14 July.
Added 'We have contacted all grantholders who are eligible for this supplement to confirm the amount they will receive' to the Supplementary grant funding - salaries and stipends - what you need to do section.
Added guidance on how to ask for an extension to the Extending a grant - No-cost extensions for grants that are due to end in 2020 or 2021 - 'What you need to do' section.
Added information relating to the Coronavirus Job Retention Scheme to the Managing a grant - costs for salaries and stipends on all Wellcome grants section.
Added:
Added more information about applying for funding, how to extend a grant, the costs we'll provide, and support for those directly involved in the Covid-19 response.
First published.
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