This page has information for anyone applying for one of our research grants, or who holds a Wellcome grant.
This page was updated on 4 February 2021. We'll continue to review our policies and will update this page when we have new information.
We want to support researchers and those employed on our grants through this challenging period.
As an independent charity, we’re able to redeploy our resources and make temporary changes to our policies on supplements and extensions, to manage the impact of the pandemic.
We recognise that other funders – particularly fundraising charities – may not be able to offer a similar level of emergency support to their grantholders.
We aim to continue to deliver our funding schemes during the pandemic, but we may have to make changes as the situation develops. We will publish any changes to application, shortlisting, interview and decision dates on the affected scheme web pages.
If your organisation is closed and unable to approve and submit an application, we can do this on their behalf. But we will need agreement from your organisation to do this. Your organisation should email gtsupport@wellcome.org to confirm their agreement.
Our advisory committee meetings will take place remotely and we may need to change the review process. If this affects your application, we will let you know.
There is a section in our application forms where applicants can describe the impact of the pandemic on their research. We will take this into account when reviewing applications.
Our targeted funding call for Covid-19 related research is now closed. For any Covid-19 related research enquiries, email epidemics@wellcome.org.
These are the costs we’ll pay if your grant is affected by the Covid-19 outbreak.
See support for those directly involved in delivery of the Covid-19 response for information on the costs we’ll cover if you're called away to work on the pandemic.
We will follow the policy of the employing organisation if any staff or students funded on a Wellcome grant has:
We will supplement your grant for the costs the employing organisation incurs paying their salary or stipend while they're away, less any recoverable statutory pay. See our sick leave policy for more information.
In the initial stages of the pandemic, we provided supplementary funding to grants which were:
Separate arrangements apply if:
We will pay the following costs if your grant is eligible for supplementary funding.
We have supplemented eligible grants based on the budget awarded for salary and stipend support. In May 2020, we contacted all grantholders who were eligible for these supplements, to confirm the amount they would receive.
If your grant was due to end 1 March to 31 December 2020, we provided an additional six months' funding to pay for:
If your grant was due to end in 2021, we provided an additional three months' funding to pay for:
In February 2021, we agreed to provide an additional three months’ stipend for PhD students funded by Wellcome if:
This only applies to PhD students who are fully funded by the Wellcome grant, not to students who have taken a paid assistant position in the project where their PhD is not supported by the grant.
We contacted all eligible grantholders and programme directors about this supplement on 4 February 2021. We will process these supplements by the end of March 2021.
For other grants that are due to end in 2022 or later, we will only consider salary or stipend supplements for grantholders, staff employed on their grant and students if:
If this is the case, contact your grants adviser to discuss your situation.
We expect you to manage your existing funds to lessen the impact of the pandemic disruption. For example, you could:
We accept that you may not be able to achieve all the aims of your original grant.
If your grant finishes in 2020 or 2021, we will consider requests to cover the costs of animal models that need to be replaced due to the pandemic.
For example:
We won't consider requests to pay for animals that are only needed for colony maintenance, unless your grant involves:
We will only consider requests to cover these costs for the same amount of time as your Covid-19 salary or stipend supplement. For example, if we provided a six-month Covid-19 salary or stipend supplement, we will consider up to six months of animal maintenance costs.
What you need to do
Contact us once the impact the pandemic has had on your animal costs is clear.
We will consider requests for additional research costs for clinical trials that are affected by the pandemic.
What you need to do
Contact your grants adviser if:
Otherwise, contact us once the impact of the pandemic on your clinical trial costs is clear.
We won't supplement for:
We will consider an extension to your grant of up to 12 months due to disruption caused by the pandemic. This includes any Covid-related extension you may have already received, and is in addition to our normal no-cost extension policy.
What you need to do
You should:
You must do this at least one month before your original grant end date. Please make it clear in your email that your request is related to Covid-19.
If your studentship was due to end in 2020, you can extend your submission deadline by up to six months.
If your studentship is due to end in 2021, we previously allowed you to extend your submission deadline by up to three months. You can now extend this by a further three months, giving you up to six months in total.
If your studentship is due to end in 2022, you can extend your submission deadline by up to three months.
What you need to do
You don't need to ask us to confirm your extension. You must discuss it with your Programme Director or PhD supervisor.
Our usual policy is that you must start your grant within 12 months of the start date set out in your award letter. If you've reached this 12 month limit and you're still unable to start your grant due to the Covid-19 pandemic, you can defer your start date by a further six months. You must contact your grants adviser or email grantenquiries@wellcome.org if you want to do this.
All grantholders must continue to pay the salaries and stipends of all Wellcome PhD studentships, fellows and staff employed on their grants.
We cannot provide advice on whether an employer can furlough their staff as this is a government scheme. If your employer determines that you can make use of the Coronavirus Job Retention Scheme(opens in a new tab) (CJRS), we encourage you to do so. If staff salaried on our grants are furloughed, they must be paid a full salary. Grant funds can be used to cover any shortfall in payments through the CJRS.
If we give you a Covid-19 salary or stipend supplement and you also receive funds from the CJRS to support salaries during the disruption, you must deduct the CJRS amount when submitting your Final Expenditure Report. You will not be permitted to extend your grant further by using both sources of funding, and unspent funds will be written back to Wellcome.
If you do not receive a Covid-19 salary or stipend supplement from Wellcome, you can use the following to enable an extension:
To do this, you can use our usual policy on transferring costs between budget headings.
See supplementary grant funding above for information on the Covid-19 salary and stipend costs we will provide.
If these costs cannot be reimbursed or claimed for under insurance, you can claim these against your grant. We will not supplement grants for these costs.
We will not pay for office furniture costs. We expect these to be covered by your employing organisation.
We will not provide additional funding for laptops or video conferencing activity, but you can use your existing grant funds to cover these costs. if you want to do this, our usual policy on transferring costs between budget headings applies.
You can use your funds to pay for these costs for any staff employed on your grant. Examples include hotel quarantine charges and testing. You can move grant funds between budget headings to cover these costs - we will not supplement grants.
Our usual policy on transferring costs between budget headings applies if you want to move grant money between budget headings to help manage your grant during the pandemic.
Small-scale transfers can be done without our permission. But you must discuss significant transfers with us first. Read more about when you need to contact us.
In response to the new wave of the pandemic, we may extend your grant and provide supplementary funding if:
We will do this if you:
The expectation is that:
If you took a secondment during the first wave of the pandemic, and your total clinical contribution over the two waves will total more than six months, you must tell us why taking a second secondment is right for you.
We will pay the following costs if you're seconded for Covid-19 service delivery for one month or more:
We will also extend your grant for the period of time you are away.
Email Sophie Gilbert to let us know that you intend to go on secondment. You must do this as soon as possible and before you start your secondment.
Please provide:
If you are a trainee, please also provide a copy of the letter from your postgraduate deanery requesting your clinical return. This is to ensure that your secondment aligns with the recently published Clinical Academic Training Forum guidelines for Covid-related redeployment(opens in a new tab).
Please notify your sponsor/head of department and research office of your plans.
We will consider requests to switch the focus of your research to Covid-19 activity that does not directly help to manage the immediate pandemic. However, we will not provide additional funds for this purpose.
You must email grantenquiries@wellcome.org if you want to do this.
Added new 'Mandatory Covid-19-related travel costs' guidance.
Added a new 'Stipend support - February 2021' section.
'Animals' section - added the following sentence:
'We will only consider requests to cover disruption for a maximum period of 12 months.'
'Clinical trials' section - added the following text:
'Contact your grants adviser if:
Otherwise, contact us once the impact of the pandemic on your clinical trial costs is clear.
'Extensions to PhD submission deadlines' section - updated as follows:
'If your studentship is due to end in 2021, we previously allowed you to extend your submission deadline by up to three months. You can now extend this by a further three months, giving you up to six months in total. If your studentship is due to end in 2022, you can extend your submission deadline by up to three months.'
'Support for those directly involved in the delivery of the Covid-19 response' section - updated with guidance on clinical secondments during the second wave of the pandemic.
Added the following to 'Salaries and stipends':
For grants that are due to end in 2022 or later, we will only consider salary or stipend supplements for grantholders, staff employed on their grant and students if:
Updated the ‘Extending a grant’ section as follows:
We will consider an extension to your grant of up to 12 months due to disruption caused by the pandemic. This includes any Covid-related extension you may have already received.
Major updates to 'Support for those directly involved in delivery of the Covid-19 response' section.
Added 'if you're based in a low- or middle-income country' to 'Supplementary grant funding' section.
Added 'by 13 July 2020' to the 'Support for those directly involved in delivery of the Covid-19 response - What you need to do' section.
This section was removed from the page on 14 July.
Added the following to the 'Managing your grant' section:
Our usual policy is that you must start your grant within 12 months of the start date set out in your award letter. If you've reached this 12 month limit and you're still unable to start your grant due to the Covid-19 pandemic, you can defer your start date by a further six months. You must contact your grants adviser or email grantenquiries@wellcome.org if you want to do this.
Added the following sentences:
Added the following sentences to the 'Supplementary grant funding - Salaries and stipends' section:
Added additional guidance to the 'If your grant is due to end in 2022 or later' section.
Updates to the 'Support for those directly involved in delivery of the Covid-19 response' section:
These sections were removed from the page on 14 July.
Added 'We have contacted all grantholders who are eligible for this supplement to confirm the amount they will receive' to the Supplementary grant funding - salaries and stipends - what you need to do section.
Added guidance on how to ask for an extension to the Extending a grant - No-cost extensions for grants that are due to end in 2020 or 2021 - 'What you need to do' section.
Added information relating to the Coronavirus Job Retention Scheme to the Managing a grant - costs for salaries and stipends on all Wellcome grants section.
Added:
Added more information about applying for funding, how to extend a grant, the costs we'll provide, and support for those directly involved in the Covid-19 response.
First published.
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