Grant payments

Read your award letter to find out:

• how to report on grant spending
• how and when your organisation will get grant payments.

We need to receive:

• full bank details for where your organisation would like the grant payments to be sent using our bank details form [DOCX 79KB] (you must provide different bank details for each currency you receive the grant payments in)
• a completed Common Reporting Standard tax form.

If we've asked your organisation to submit a spend report in your award letter, you need to do this through your organisation account on the Wellcome Funding platform. Existing administrators in your organisation's account can add new team members to the account, for example finance managers.

If you do not have an organisation account on the Wellcome Funding platform, or are unsure who at your organisation already has access to the organisation account, please contact fundingsupport@wellcome.org. We will then set up an account so you can complete and submit the organisation spend report.

Information about how we will pay the grant funds in your award letter.

How we pay grant funds if your organisation submits spend reports

If your organisation submits spend reports on the Wellcome Funding platform, we pay grant funds on a quarterly basis, in arrears (after the grant money has been spent).

How we pay grant funds if spend is not reported using organisational spend reports

Read your award letter to find out how and when grant funds will be paid.

If your organisation uses a spend report, grant funds are paid quarterly and in arrears. 

The claim periods are:

• January-March
• April-June
• July-September
• October-December

Spend for one of these quarters must be submitted in the next quarter.

For example, if you are claiming grant spend for January to March, then the organisation spend report will be available to complete from early April. You must submit this between April and June. 

An organisation has one spend report for all its active grants.

All spend for all relevant grants must be submitted within three calendar months of the end of the organisation spend report period. After that the organisation spend report for that period will no longer be available.

We make a payment after we receive the organisation spend report. After our finance system has processed the payment, we send remittance advice (including a list of the amounts paid for each grant) to the contact the organisation gave us in its bank details form.

Grants only appear in the organisation spend report if:

• the award letter says funds will be paid quarterly and in arrears using the organisation spend report
• the grant is active
• the grant has been accepted and the grant acceptance record has been approved by Wellcome
• the grant started during or before the reporting period and hasn’t ended in this reporting period (if it has, the organisation will be asked to complete a final expenditure report)
• the grant hasn’t been paid up to 90% retention.

The way you complete the organisation spend report is different depending on the number of grants you’re being asked to provide spend information about. 

If you are providing spend information for 11 or more grants 

If you are providing spend information for 10 or fewer grants 

You can complete and submit your organisation spend report online, on the Wellcome Funding platform. Some information about your organisation’s grants will have been automatically added to the organisation spend report. You need to provide information about the amounts spent on each grant, and include comments where requested. For example, you need to include information if there is an unusually high or low spend for the period. 

Complete a final expenditure report to receive the final payment on a grant.