How to get the final 10% of grant funds

The final expenditure report will be available on the Wellcome Funding platform when your grant reaches its end date.

We will email to ask your administering organisation to complete the final expenditure report (and end-of-grant report if we've asked for one). Your organisation will have three months to complete and submit the report on the Wellcome Funding platform.

The report should:

• summarise all expenditure incurred on your grant
• request payment for any outstanding expenditure.

We will process the final expenditure report form and make the final payment. 

10% retention policy 

If we have retained 10% of the grant funds, these will be included in the final payment, where relevant. 

Information we need

When completing a final expenditure report:

1. Check that the pre-populated grant details are correct. If they're not right, contact grantpayments@wellcome.org.
2. Enter the total spend over grant period against the relevant budget category. The total spend entered must not exceed the total award amount (or you will not be able to submit the report).
3. Add comments if spend for a budget category is 0 or 30% more than the amount awarded. If the grant included funds for animal costs add comments if awarded:
   • under £25,000 for animals and overspend exceeds £5,000
   • £25,000-£125,000 for animals and overspend exceeds 20%
   • above £125,000 for animals and overspend exceeds £25,000
4. Confirm that the amount payable, overpayment or unspent funds amounts are correct.

If we don't receive the final expenditure report within three months, we will send an email reminder. You have a further two weeks to submit the report.

Contact us if more time to submit the final expenditure report is needed.

If we don't receive the final expenditure report when required, we will close the grant account and keep the unclaimed funds. No further payment will be made.

We will also close the account and keep the unclaimed funds if:

• there are outstanding queries on the final expenditure report
• we haven't received the required information within a reasonable timeframe

We won't make any payments after a grant account has been closed.