Accepting a grant

You must accept a grant by completing a Grant Acceptance Record on the Wellcome Funding Platform before we can activate it. We won't pay any expenses until you accept the grant.

You can accept a grant:

• when you know when the grant will start
• up to 12 months from the date of the award letter.

When you accept a grant, you must:

• check the grant details we have are correct
• tell us the grant start date
• confirm you agree to the terms and conditions set out in the award letter.

You can also provide your own organisation reference number.

The proposed start date and award duration are set out in your award letter.

As outlined in Wellcome's grant conditions, you must start your grant within 12 months of the date your award letter was issued.  

Your grant start date: 

• must be the same as the date when you expect to incur costs on the grant (this includes if someone has joined the research team but hasn't been paid yet)
• can be changed after we’ve received your Grant Acceptance Record
• determines the grant end date. In certain circumstances, this may change. See how to postpone or extend your grant end date. 

You can’t claim for any costs you incurred before the start date you provided when you accepted the grant (unless you changed your start date after you accepted the grant).

Your administering organisation is responsible for accepting your award. 

If your grant won't be administered by an organisation, or your organisation doesn't have an approver – someone who can accept Wellcome grants, for example, research office staff – you will need to accept the grant yourself through your organisation account on the Wellcome Funding Platform.